William Grant & Partners

Residential Property Management

& Letting Specialists


T: 020 8550 8888  E: info@williamgrant.co.uk   

Guide to Landlord Services

William Grant & Partners

Property Management & Letting Specialists


Landlords’ Guide to Services

We are committed to being upfront with our charges and fees. The table below shows all Landlord fees both inclusive and exclusive of VAT. For more details, please refer to your Terms of Business or ask a member of our team.

William Grant & Partners is a member of and covered by the ARLA Propertymark Client Money Protection Scheme.

William Grant & Partners is also a member of a redress scheme provided by The Property Ombudsman.


We help hundreds of landlords to let their property quickly and easily, utilising a range of innovative techniques to ensure your property finds a tenant.


Whether you'd like us to manage just one property or a large portfolio, our range of property management and service packages can be tailored as required.


Choose the right service for you

  • Full Management Service

    A comprehensive lettings and full property management service for complete peace of mind.


    Includes:


    • Digital and personal marketing.
    • Accompanied viewings.
    • Pre-tenancy documentation, including a right to rent check.**
    • Accompanied check-in appointment, smoke and carbon monoxide alarm checks.**
    • Utility and services management, including gas, electric, water and council tax (tenancy commencement and end)
    • Rent review and negotiations.**
    • Rent collection, statements and arrears management.
    • Dedicated Property Manager and access to specialist advice.
    • Management of routine repairs and maintenance.(subject to contractor availability)
    • Access to insured contractor panel.
    • Payment of property related invoices on your behalf**
    • Property refurbishment advice.
    • Manage annual and periodic safety inspections.
    • Property visits.
    • Negotiation regarding claims on the tenant’s deposit.**
    • Liaison and processing of deposit dispute resolutions.**
    • Liaising with landlords and their legal representative to supply necessary documentation.** 
    • Optional Rent and Legal Protection Insurance (subject to availability) (additional terms and conditions apply)**

    **Additional charges are applicable for this service

  • Let and Rent Collection

    Ideal for landlords with the time and expertise to manage their own maintenance queries.


    Includes:


    • Digital and personal marketing.
    • Accompanied viewings.
    • Pre-tenancy documentation, including a right to rent check.
    • Accompanied check-in appointment, smoke and carbon monoxide alarm checks.
    • Utility and services management, including gas, electric, water and council tax (tenancy commencement and end)
    • Rent review and negotiations.
    • Rent collection, statements and arrears management.
    • Optional Rent and Legal Protection Insurance (subject to availability) (additional terms and conditions apply)*

    **Additional charges are applicable for this service

  • Let Only

    Our bespoke service for landlords happy to manage their own rent collection.


    Includes:


    • Digital and personal marketing.
    • Accompanied viewings.
    • Pre-tenancy documentation, including a right to rent check.
    • Accompanied check-in appointment, smoke and carbon monoxide alarm checks.
    • Utility and services management, including gas, electric, water and council tax (tenancy commencement and end)
    • Rent review and negotiations.


Landlords service fees


Full Management Service (FM)

Subject to a £600 (£720 Inc VAT) minimum fee per tenancy per year.

12.5% of monthly rent plus VAT 15% of monthly rent incl. VAT


Let and Rent Collection Service (LRC)

Subject to a £600 (£720 Inc VAT) minimum fee per tenancy per year.

10% of monthly rent plus VAT 12% of monthly rent incl. VAT


Let Only Service (LOS)

Payable upfront prior to commencement of the Services and subject to a £600 (£720 Inc. VAT) minimum fee per tenancy. 

10% of the rent for the term plus VAT 12% of the rent for the term incl. VAT


Rent and Legal Protection Insurance (FM/LRC)

Subject to availability

4.72% exc. IPT of monthly rental 5.29% inc. IPT of monthly rental


Tenancy Set Up Charge (FM/LRC)

Referencing for up to two tenants (ID checks, Right-to-Rent check, financial credit checks and any other relevant information to assess affordability) as well as contract negotiation (amending and agreeing terms) and arranging the signing of the tenancy agreement. 

2 x weeks rent plus VAT. If your weekly rent is £250, your 2 weeks rent + VAT would amount to £600 incl. VAT


Guarantor Referencing (FM/LRC/LOS)

Referencing one guarantor (ID checks,financial credit) including drawing up Deed of Guarantee

£50 plus VAT £60.00 incl. VAT


Tenancy Extension/Renewal Service fee
(Including negotiating the terms of renewal and documentation where required) 

£190 plus VAT £228 incl. VAT


Quarterly tax submission to HMRC for non-UK residents with no HMRC approval

£100 plus VAT £120 incl. VAT


Additional Annual HMRC Reporting for non-UK residents

£50 plus VAT £60 incl. VAT


Attending Legal Proceedings(Per Hour plus travel) 

£100 plus VAT £120 incl. VAT


Arranging non-routine maintenance as required including Insurance

Claims

(management and instruction of contractor works)

10% plus VAT of net invoice 12% incl. VAT of net invoice


Bill payment surcharge

3% plus VAT per bill 3.6% incl. VAT


Additional Property Visits

£40.00 plus VAT per visit £48 incl. VAT per visit


Wait at property for landlord appointed contractor appointment

£60 per hour/part thereof £72.00 incl. VAT


Formulating Deposit Adjudication Claim

£200 plus VAT £240 incl. VAT


Inventory Preparation

Unique or unusual houses and those exceeding 5 bedrooms with 2 reception rooms will be subject to quotation.

min £100.00 plus VAT £120.00 incl. VAT to max £500 plus VAT £600 incl. VAT

Property Check-In

Unique or unusual houses and those exceeding 5 bedrooms with 2 reception rooms will be subject to quotation.

£85.00 plus VAT £102.00 incl. VAT

Property Check Out

Unique or unusual houses and those exceeding 5 bedrooms with 2 reception rooms will be subject to quotation.

£85.00 plus VAT £102.00 incl. VAT


Deposit Protection

£30 plus VAT per annum £36 incl. VAT per annum


Energy Performance Certificate fee

£83.33 plus VAT £100.00 incl. VAT

Gas Safety Record fee

£83.33 plus VAT £100.00 incl. VAT

Portable Appliance Test fee

£83.33 plus VAT £100.00 incl. VAT

Periodic Electrical Installation Condition Report fee

£250.00 plus VAT £300.00 incl. VAT

Legionella Risk Inspection fee

£83.33 plus VAT £100.00 incl. VAT

Service of Notices

Cost dependent on type of notice

Property Licensing Application Assistance

£100.00 plus VAT £120.00 incl. VAT


Let’s talk about your property

Fill in the form or call us 

020 8550 8888.

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